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AIANYS Design Awards Guidelines

Deadlines

June 3, 2016
Submission Registration Form and Entry Fee (Electronically entered or postmarked by this date)

June 3, 2016
Projects must be uploaded and CD’s must be postmarked by this date.

June 2016
Jury Meeting

September 2016
Design Awards Presentation and Dinner
(In conjunction with the 2016 AIANYS Design Conference)

Cancellation Policy

Design Award Entries may be cancelled up to 5:00 p.m., June 3, 2016, less a $50.00 administration fee.
All cancellations and refund requests must be in writing or emailed to David Hodgkinson, Director of Finance at dhodgkinson@aianys.org or you may fax your request to (518)426-8176.

Eligibility

AIANYS Members:
For a design project to be eligible for consideration by the AIANYS Design Awards Jury, the architect must be a registered, licensed architect in New York State. Works of architecture may be located anywhere in the world by AIA New York State members.

Registered, Licensed architects who are not members of AIANYS:
Design projects by architects who are not members of AIANYS are eligible for consideration by the AIANYS Design Awards Jury. The architects must be licensed, registered architects in New York State. Projects must be located in New York State.

Note: All submitted design projects must have been completed since January 1, 2011.

Categories

Residential
Single Family Detached, less than 2,500 square feet
Single Family Detached, 2,500 square feet and over

Multi Family, Multiple Dwellings (new subcategory)

Institutional 

Commercial/Industrial
Small Projects, less than 5,000 square feet
Large Projects, greater than 5,000 square feet

Urban Planning/ Design

Adaptive Reuse/Historic Preservation– Combined Category

Interiors

Unbuilt
Commissioned architectural design work by practicing emerging architects licensed 10 years or less, not yet built
or
Complete commissioned architectural design work, not yet built or completed by all other architects

International

Pro Bono Projects
A project for which those licensed architect(s) involved received no financial compensation

Sole Practitioner
Projects submitted from firms having only one architects, and no other professional staff.

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Awards Presentation

Presentation of the 2016 AIANYS Design Awards will be made in September 2016 at the Saratoga Hilton, Saratoga Springs, New York. Awarded projects design boards will be exhibited during the AIANYS Design Conference. Recipients will be requested to prepare a 36″ high x 24″ wide mount for display. Award recipients must assume all responsibility for delivering mounts to the AIANYS Design Conference hotel. Complete information will be provided by AIA New York State Recipients and will also be featured in the Design Awards Book as well as the AIA New York State website.

Electronic Submission Requirements

General Information

.Zip File-(RAR Files Not Accepted) one file containing all materials including images, project questions, required forms, etc. Entry must be no more than 2 GB. An upload link will be sent with your payment confirmation. Click the link to submit your project. On the upload page, it will give you a textbox to include information. Include the submitting architects name, company and confirmation number. The project uploaded must be labeled as the submitting project. If you have any questions or problems, please contact AIANYS at (518) 449-3334, or mbrown@aianys.org

Submission Order

This presentation is what the jury will see; with the exception of the checklist, project identification information page, and photographers release form (these forms are removed by the staff prior to review by the jury), it must be completely anonymous, firm name, architect’s name or previous awards cannot appear or entry will be disqualified.

First – Project Checklist: Saved as PDF.
The project checklist will be included in your confirmation message. Please fill it out, scan and include with your submission.

Second – Photographers Release Form: Saved as PDF.
Should your entry be a recipient of a 2016 Design Award, you must identify one photo as the main publicity photo and two additional photos as multimedia photos. (Total of 3 photos) If you used more than one photographer, we will need a photo release form for each. Photo Release forms must be included with your other information uploaded.

AIANYS may resize images to meet publication needs, but will not alter or modify the images.

Third – Project Information Sheet: Saved as “word” document labeled Project Information Sheet.
On the entrants letterhead identify the architect(s), city state of the architect, and full design and construction credits.
Credits listed must include name and address of all design firm(s) and persons substantially contributing to the design of the project; client’s name; contractor’s and/or construction manager’s name(s); firm name and address of consultant(s); and project’s name and location and photo credits listed in the manner desired to appear on a citation or photo caption. Make sure the company name and submitting architect is included.

Fourth – Narrative: Saved as “word” document labeled Narrative.
The project name and location, completion date, category and narrative description. The narrative should be a description of your project and should be approximately 500 words. It must be completely anonymous, firm name, architect’s name or previous awards cannot appear or entry will be disqualified.

Fifth – Project Questions: Saved as “word” document labeled Project Questions.
This must be completely anonymous, firm name, architect’s name or previous awards cannot appear or will be disqualified. Indicate your separate responses to the following questions:

*What were you asked to do by the client?
*What were the agreed upon goals of the project?
*How did the completed project address these goals?
*How did you address the design problem(s)?
*How does the architecture of your project affect the community?

Sixth – Site Plan, Floor plan(s) Saved as .jpg or .tiff format with project name and number. (No PDF’s allowed) Following the project questions, insert the site plan, at a small scale, floor plan(s), elevations, and sections.

Seventh – Final 8 Images: Saved as .jpg or .tiff format with project name and number. (No PDF’s allowed) Submit eight (8) images of the project in color or black and white photographs showing exterior and interior views. All images and photographs must be saved as .jpegs. No other format will be accepted. Photographs must be a minimum of 72 dpi resolution. Multiple images per page are not permitted. The eight final photos should not include text or captions.

By submitting a project for consideration, the submitting architect represents and warrants to AIA New York State that he or she has provided a complete list of all those substantially contributing to the design of the project.

Failure to provide a complete list may result in disqualification and/or a referral of the matter to the appropriate ethics body of the national office of the AIA. The AIANYS accepts no responsibility for incomplete lists. Also, include this information in MS Word format on the project’s CD as described below.

If any of the above is not included in the entry at time of submission, the entry will be disqualified.

Accompanying CD

In addition to the digital submission AIANYS requires a CD (PC Compatible only.) The label affixed to the CD must include the project name and location. On the CD place all information submitted labeled the same as on the zip drive. Photos embedded in a word document will be disqualified. AIANYS may resize images but will not alter or modify them. Multiple entries may be submitted on one CD.

CD’s MUST be postmarked by June 3, 2016 and should be sent to:

2016 Design Awards
50 State Street, 5th Floor
Albany, NY 12207

Liability

AIA New York State assumes no liability for original drawings and submission materials or loss or damage to any part of the submission. AIA New York State retains the right to reproduce any of the submission materials in its publication, educational programs and websites. By making a submission, the entrant agrees that the information contained in the submission is correct and complete, and that the entrant will hold harmless AIA New York State for any and all damage arising out of the use of the information contained herein. Any errors or omissions are the complete responsibility of the entrant.

Inclusions of Local Chapter Winners
Each participating New York local AIA component having an established Design Award Program will be asked to submit two entries (without any fees), to the AIA New York State Design Award Jury for their consideration. It will be at the discretion of the Component to determine the entry and its participation. For 2016 the Component may enter a winning project from their 2015 or 2016 program. Chapter registrations MUST be submitted from a Chapter President, Executive Director or CACE Member. They will not be accepted otherwise.

The Jury will not be alerted to the Component’s submissions, the projects will come under established AIA New York State.

2016 AIANYS Jury: To be announced

Submission upload link: Will be provided with your submission confirmation along with completed instructions.

Questions: Please contact Michele Brown at mbrown@aianys.org. Please label the subject line as 2016 Design Awards

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