AIA New York State Design Conference Expo
September 30, 2016
Saratoga Springs, NY
Saratoga City Center

The AIANYS Design Conference is an annual gathering of architects in Saratoga Springs, NY. The 2016 Conference will focus on how design excellence can not only be a catalyst to creative solutions within our own profession but also innovation for other parallel design disciplines

Vendors and sponsors will have access to more than 300 architects, more than 10 sponsorship options to choose from, and advertising opportunities in a variety of our publications, associated with the Conference and more.

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SET UP AND SHOWTIMES

September 29

2:00 pm – 6:00 pm – Exhibitor Set Up

September 30

9:00 am – 3:15 pm – Show Hours
9:30 am – 10:00 am – Morning coffee break
11:30 am – 12:30 pm – Lunch on Expo floor

2:15 pm – 3:15 pm – Afternoon coffee break/Expo last call

3:15 pm – Exhibitor tear down

Exclusive Expo-Only Time

9:30 am – 12:30 pm

2:15 pm – 3:15 pm

FloorPlan 8-26-16

Booths with X’s are already sold.

All Booths Include:
10 x 10 booth which includes 8’ high backdrape with 2-3’ high side rails, consisting of pipe and flameproof design, one line booth identification sign (7”x 44”), one 6’ skirted table that is 24” wide x 30” high, two folding chairs, and a wastebasket. Each booth is allowed two representatives.
More than one booth may be purchased if necessary to accommodate the specific needs of an individual vendor. Multiple booth purchase subject to a 10% discount!

“Spec” Academy

The Spec (Specification) Academy is for select sponsors and premium vendor package holders on a first come, first serve basis. Present an education program in the classroom setting. Sessions must be approved for CE credit (submitted by AIANYS).

Choose from the following times:

  • Thursday 9/29 11:00 am – 12:00 pm
  • Friday 9/30 7:00 am – 8:00 am or 5:00 pm – 6:00 pm
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Features of the 2016 Expo

  • Easy access from seminar rooms
  • AIANYS raffles`
  • Individual vendor raffles
  •  Lunch on exhibit floor
  •  Vendor/attendee networking sessions
  •  Teambuilding activities
VENDOR PACKAGES

Premium Vendor Package

$1300

  • First come first serve opportunity to present in the “Spec Academy”
  • 1/4 page digital ad (color) in Conference Promotional Brochure distributed to 8,500+
  • 2 tickets for your company to attend the Opening Night Party (9/29)
  • Listing in Conference Promotional Brochure (If paid by June 8, 2016)
  • Listing with company description in Conference Program
  • Listing on AIANYS Design Conference website, including company logo and 100 word description
  • List of conference attendees including names and addresses (Please note that AIANYS assures the privacy of its members by allowing registrants to opt out of being listed as a conference participant)
  • Recognition in Architecture New York State quarterly newsletter distributed to 8,500+
  • Attendance to conference seminar of your choice (pre-registration required)
  • Discounted pricing on advertising in all printed and digital pieces

Standard Vendor Package

$1100

  • Listing in Conference Promotional Brochure (If paid by June 8, 2016)
  • Listing with company description in Conference Program
  • Listing on AIANYS Design Conference website, including company logo and 100 word description
  • List of conference attendees including names and addresses (Please note that AIANYS assures the privacy of its members by allowing registrants to opt out of being listed as a conference participant)
  • Recognition in Architecture New York State quarterly newsletter distributed to 8,500+
  • Attendance to conference seminar of your choice (pre-registration required)
  • Discounted pricing on advertising in all printed and digital pieces

New This Year

  • Exclusive Webinar for all exhibitors with tips to be the most successful at the AIANYS Trade Show! Key advice from seasoned attendees.
  • Exclusive vendors only area on our website complete with draft communications to potential attendees, up to date attendee lists and other exhibitor-specific information.
  • Teambuilding stations on the exhibit floor! Create and build with architects and fellow-vendors during non-exclusive trade show time.
  • Spec Academy – Open to select sponsors and premium vendor package holders to present educational seminars
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ADVERTISING OPPORTUNITIES

Take advantage of exhibitor pricing on advertising rates! Advertise in the Conference Promotional Digital Brochure emailed to over 8,500+ AIANYS members or place an ad in the onsite Conference Program given to all attendees.

1/4 Page Full Color digital advertisement in Conference Promotional Brochure

Exhibitor – $300

Non-Exhibitor – $500

1/4 Page Black & White advertisement onsite Conference Program

Exhibitor – $200

Non-Exhibitor – $400

Advertising copy must be formatted in EPS or PDF, 300 dpi, with embedded fonts or fonts converted to outlines in the case of EPS files; JPG, TIFF or BMP files. No MS Publisher or graphics in Word documents can be accepted. Ads should be submitted in color space of the final print job (i.e.: 4/color process, greyscale or PMS spot color). Files may be emailed or placed on disk.

Conference Promotional Brochure (Digital) Onsite Conference Program Architecture New York State quarterly
(Oct 1)
2017 Architect Directory
(Oct 1)
2016 Design Awards + Excelsior Awards Recipients Book
Ads due June 8 August 15 October 1 October 1 October 1
Quarter page (vertical) 3.5” H x 4.75” W 3.5” H x 4.75” W 3.5” H x 4.75” W 8.5” H x 2.625”W 3.5”Hx4.75”W
Quarter page (horizontal) 4.125” H x 5.375 W
Half page (vertical) 8.5”H x 5.375 W
Half page (horizontal) 4.75”H x 7.5”W
Full page 10”H x 7.5” W 10”H x 7.5” W 10”H x 7.5” W 8.5”H x 11” W 10”H x 7.5” W
SPONSORSHIP OPPORTUNITIES

All Sponsorships Include the Following:

  • Listing on AIANYS Design Conference website
  • Sign recognition at sponsored event
  • Insert in conference registration bags
  • Sponsorship recognition in Conference Promotional Brochure (if paid by June 8, 2016)

$2,500 Investment Packages

Opening Night Party at the Saratoga Automobile Museum (4 available)

September 29, 2016

  • Four tickets to the Opening Night Party
  • Full page digital ad (color) in Conference Promotional Brochure distributed to 8,500+ members and partners
  • Full page ad (black and white) in onsite Conference Program
  • Half page ad (color) in Architecture New York State quarterly newsletter distributed to 8,500+ members and partners
  • Half page ad (color) in AIANYS 2017 Architect Directory
  • First come first serve opportunity to present in the “Spec Academy”
  • Attendance to conference seminar of your choice (pre-registration required)

Design Awards Dinner September 30, 2016

  • Four tickets to the Design Awards reception and dinner
  • Recognition during dinner
  • Recognition in Design Conference Program
  • Full page digital ad (color) in Conference Promotional Brochure distributed to 8,500+ members and partners
  • Full page ad (black and white) in onsite Conference Program
  • Half page ad (color) in 2016 Design Awards + Excelsior Awards Recipients book
  • Half page ad (color) in Architecture New York State quarterly newsletter distributed to 8,500+ members and partners
  • Half page ad (color) in AIANYS 2017 Architect Directory
  • First come first serve opportunity to present in the “Spec Academy”
  • Attendance to conference seminar of your choice (pre-registration required)

Badge Lanyard

  • Your name imprinted on all conference attendee lanyards
  • Quarter page ad (black and white) in onsite Conference Program
  • Half page ad (color) in Architecture New York State quarterly newsletter distributed to 8,500+ members and partners

$2,000 Investment Packages

General Sessions

  • Five tickets to event
  • Introduction of speaker(s)
  • Half page digital ad (color) in Conference Promotional Brochure distributed to 8,500+
  • Half page ad (black and white) in onsite Conference Program
  • Attendance to conference seminar of your choice (pre-registration required)

$1500 Investment Packages

Shuttle Bus Transportation for Reception & Tours

  • Half page ad (black and white) in onsite Conference Program
  • Signage on bus for all trips
  • Two complimentary tickets to Opening Night Reception or a tour of your choice (pre-registration required)

Food & Beverage (Choose 1)

  1.  Morning refreshment break
  2.  Expo lunch
  3.  Afternoon refreshment break
  • Two passes to Exhibit Hall
  • Half page ad (black and white) in onsite Conference Program

Registration Bag

  • Two passes to Exhibit Hall
  • Company name and logo imprinted on attendee registration bags

$1200 Investment Packages

Design Awards Dinner (2 available)

September 30, 2016

  • Two tickets to the Design Awards reception and dinner
  • Recognition in Design Awards Dinner Program
  • Recognition during dinner

Design Awards Floral Arrangements

  • Two tickets to the Design Awards reception and dinner
  • Recognition in Design Awards Dinner Program
  • Recognition card on each table

$500 General Sponsorship

  • Two passes to Exhibit Hall

Additional Marketing Opportunity

Attendee Bag Materials

  •  A $250 investment allows you to insert a marketing piece or small item in each onsite registration bag.
  •  Recognition in Onsite Conference Program
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