2008 AIANYS Design Awards Guidelines



Please read carefully, as guidelines have changed


2008 Design Awards Printed Brochure, Registration Form, Photo Release and Checklis

The AIA New York State, Inc., the state organization of The American Institute of Architects , has recognized outstanding works of architecture through its annual Design Awards Program each year since 1968. The purpose of the program is to celebrate achievements in design excellence by New York State architects; to generate greater public interest in architecture; and to honor the architects, clients and consultants who work together to create and enhance our built environment.

Eligibility

Works of architecture located anywhere in the world by AIA New York State members and works of architecture located only in New York State by other New York State registered architects completed since January 1, 2003 are eligible. Each entrant may submit any number of entries.

Categories

• Residential
• Small Projects, less than 5,000 square feet
• Large Projects, greater than 5,000 square feet
• Institutional
• Commercial/Industrial
• Small Projects, less than 5,000 square feet
• Large Projects, greater than $500,000
• Urban Planning/ Design
• Historic Preservation
• Adaptive Reuse
  
• Interiors
• Unbuilt - recognizes commissioned architectural design work by practicing emerging young architects licensed 10 years or less, not yet built or complete.

The entrant must specify the category for each submission.

Submission Requirements: Binder, Digital Images, Concealed Information

Binder: Submit a soft cover binder, 8-1/2” x 11”, with clear sleeves. The project name and location, completiondate, category, and a narrative description of the project must be submitted on a typewritten sheet placed in the first sleeve. In subsequent pages, insert site plan, floor
plans, elevations and sections and up to 8 images of the project in 8”x10” color or black and white photographs showing exterior and interior views. All images must be saved as Jpegs or Tiffs. No other format will be accepted.All material is submitted at owner’s risk. No mounts or
models shall be submitted for judgment. Please note that AIANYS does not provide binders.

Checklist: The AIANYS Design Awards checklist must be
attached to the front cover of the binder. This checklist is
included in this brochure or can be downloaded from our
website www.aianys.org.

Narrative Description: Include the narrative in MS Word format on the project’s CD. In the narrative,indicate separate responses to the following questions:
• What were you asked to do by the client?
• What were the agreed-upon goals of the project?
• How did the completed project address these goals?
• How did you address the design problem(s)?
• How does the architecture of your project affect the
community?

Please begin your narrative with the answers to these questions, followed by description of your project. (Description should be approximately 500 words.) The jury may strongly consider how well the problem
was solved as a higher priority than the appearance of the completed project.

Concealed Information: Material submitted in portfolio and in digital images should not reveal the name of the architect(s) or firm. The last clear sleeve shall contain a blank sealed envelope containing entrant’s letterhead with typed identification of the architect(s), city and state of architect, and full design and construction credits. Credits listed must include name and address of all design firm(s) and persons substantially contributing to the design of the project; client’s name; contractor’s
and/or construction manager’s name(s); firm name and address of consultant(s); and project’s name and location and photo credits. By submitting a project for consideration, the submitting architect represents and warrants to AIA New York State, Inc. that he or she has provided
a complete list of all those substantially contributing to the design of the project. Failure to provide a complete list may result in disqualification and/or a referral of the matter to the appropriate ethics body of the national office of the AIA. The AIANYS accepts no responsibility
for incomplete lists. Also include this information in MS
Word format on the project’s CD. If any of the submission requirements are not met at time of submission, the portfolio will be disqualified.

Address all submissions to:
Chair, 2008 Design Awards Program
AIA New York State, Inc.
52 South Pearl Street, 3rd Floor
Albany, New York 12207

Awards Presentation: Presentation of Awards will be made at the Annual AIANYS Convention at Crowne Plaza Hotel, White Plains
on September 26, 2008. Awarded projects design boards will be exhibited during the Annual Convention. Award recipients will be requested to prepare a 36” high x 24” wide mount for display. Award recipients must assume all responsibility for delivering mounts to the Convention hotel.
Mounts, slides and digital images will be retained by AIA New York State for display at other events during the year, such as the 2009 Spring Symposium and Architects In Albany Lobby Day.

Publicity: The AIA New York State public relations campaign makes
every effort to promote the Design Awards each year. The drawings, photographs, and digital images of each winning project will be used for unrestricted publicity. Each entrant must clear all drawings, photographs, and digital images included in submission for future re-use and reproduction by AIA New York State.

Return of Material:Binders will not be returned unless a pre-paid, selfaddressed container is included with submission. We recommend using Express Mail, Federal Express, UPS or
similar service to insure timely delivery.

Questions? Call AIA New York State at 518/449-3334 (Georgi Ann Bailey, Director of Programs) or e-mail to gabailey@aianys.org.
Please also refer to the AIANYS website at www.aianys.
org for frequently asked questions.

Cancellation Policy
Design Award Entry(ies) may be cancelled up to 5:00 p.m.,
June 2, 2008, less a $50.00 administration fee. All cancellation
and refund requests must be in writing to AIANYS.

2008 Design Award Deadline Dates

2008 Design Awards Printed Brochure, Registration Form, Photo Release and Checklist