2013 Printable Information Piece
AIA New York State: $260.00 per entry
Non- AIANYS Member: $385.00
click here to register
May 13, 2013
Submission Registration Form and Entry Fee
(Electronically entered or postmarked by this date.)
May 120, 2013
Projects must be uploaded by this date.
September 26, 2013
AIANYS Design Awards Presentation and Dinner
Design Award Entries may be cancelled up to 5:00 p.m., May 13, 2013. Please send your cancellation request via email to: Marthanne Gershman, Director of Finance at email@example.com
For a design project to be eligible for consideration by the AIANYS Design Awards Jury, the architect must be a registered, licensed architects in New York State, works of architecture may be located anywhere in the world by AIA New York State members.
Registered, Licensed architects who are not members of AIANYS.
Design projects by architects who are not members of AIANYS are eligible for consideration by the AIANYS Design Awards Jury. The architects must be licensed, registered architects in New York State. Projects must be located in New York State.
All submitted design projects must have been completed since January 1, 2008. Each entrant may submit any number of entries,each entry requires a separate fee.
Single Family Detached, less than 2,500 square feet
Single Family Detached, 2,500 square feet and over
Multi Family, Multiple Dwellings (new subcategory)
Small Projects, less than 5,000 square feet
Large Projects, greater than 5,000 square feet
Urban Planning/ Design
Adaptive Reuse/Historic Preservation
commissioned architectural design work by practicing emerging architects licensed 10 years or less, not yet built or complete
commissioned architectural design work, not yet built or complete by all other architects
(Please indicate on checklist which unbuilt category you are entering.)
Pro Bono Projects
A project for which those licensed architect(s) involved received no financial compensation
Projects submitted from firms having only one architects, and no other professional staff. – New Category
The entrant must specify one category for each submission at the time the project is uploaded.
Presentation of the 2013 AIANYS Design Awards will be made on September 26, 2013 at The Sheraton Syracuse University Hotel. Awarded projects design boards will be exhibited during the AIANYS Convention.
Recipients will be requested to prepare a 40" high x 40" wide mount for display. Award recipients must assume all responsibility for delivering mounts to the convention hotel. Complete information will be provided by AIA New York State Recipients will also be featured in the Design Awards Book sent to all AIANYS members as well as the AIA New York State website.
This presentation is what they jury will see; with the exception of the checklist, project identification information page, and pohotographers release form. These forms are removed by the staff prior to review by the jury. There may be no identifiersof any kind on any other pages of the presentation, or the entry will automatically be
Entry must be no more than 2 GB. See format below. An upload link will be sent with your payment confirmation.
This presentation is what the jury will see; with the exception of the checklist, project identification information page, and photographers release form (these forms are removed by the staff prior to review by the jury), it must be completely anonymous, firm name, architect’s name or previous awards cannot appear or entry will be disqualified.
First Page - Saved as Word document labled as narrative
The project name and location, completion date, category and narrative description.
The narrative should be a description of your project and should be approximately 500 words.
Second page forward- Saved as pdf file, labled Project Questions
Beginning with the second page and subsequent pages answer the project questions.
Project Questions: Indicate your separate responses to the following questions:
What were you asked to do by the client?
What were the agreed upon goals of the project?
How did the completed project address these goals?
How did you address the design problem(s)?
How does the architecture of your project affect the community?
Site Plan, Floor plan(s), Images - Saved in jpg or tiff formats, with project name and numbered.
Following the project questions insert the site plan, at a small scale, floor plan(s), elevations and sections and up to 8 images of the project in color or black and white photographs showing exterior and interior views. All images and photographs must be saved as Jpgs or Tiffs. No other format will be accepted. Photographs must be a minimum of 72 dpi resolution. Multiple images per page are not permitted. Floor plans, elevations and sections and images will be viewed in landscape by the jury.
Project Information Sheet: - Saved as Word document, labled Project Information Sheet
On the entrants letterhead identify the architect(s), city state of the architect, and full design and construction credits.
Credits listed must include name and address of all design firm(s) and persons substantially contributing to the design of the project; client’s name; contractor’s and/or construction manager’s name(s); firm name and address of consultant(s); and project’s name and location and photo credits listed in the manner desired to appear on a citation or photo caption.
By submitting a project for consideration, the submitting architect represents and warrants to AIA New York State that he or she has provided a complete list of all those substantially contributing to the design of the project.
Failure to provide a complete list may result in disqualification and/or a referral of the matter to the appropriate ethics body of the national office of the AIA. The AIANYS accepts no responsibility for incomplete lists. Also include this information in MS Word format on the project’s CD as described below.
Addition of Project Checklist: 2013 Project Check list- Saved as Pdf.
The project checklist (also included with your online confirmation)
Please fill it out, scan and include with your submission.
If any of the above is not included in the entry at time of submission, the entry will be disqualified.
If the project is selected for an award, the firm must provide at least two images used in the submission. (300 dpi resolution) and a photographer’s release form for each picture if the photographer is different. The photographer’s release form can be found at:
2013 Photo Release Form
You will be asked to indicate which one image you want to be used for publicity and the two images to be used during the multi media design awards presentation. These images used for the presentation may be different than the one selected for publicity.
AIANYS may resize images to meet publication needs, but will not alter or modify the images.
Submission upload link: Provided with submission confirmation.
AIA New York State assumes no liability for original drawings and submission materials or loss or damage to any part of the submission. AIA New York State retains the right to reproduce any of the submission materials in its publication, educational programs and websites. By making a submission, the entrant agrees that the information contained in the submission is correct and complete, and that the entrant will hold harmless AIA New York State for any and all damage arising out of the use of the information contained herein. Any errors or omissions are the complete responsibility of the entrant.
- Postmarked by May 20, 2013
In addition to the digital submission AIANYS requires a CD (PC Compatible only.) The label affixed to the CD must include the project name and location. On the CD place all information submitted labeled. Other than the images, photographs, checklists and photo release form must be saved in Word format. Photos embedded in a word document will be disqualified. AIANYS may resize images but will not alter or modify them.
Please place only one entry per CD.
CD’s will be sent to: 2012 AIANYS Design Awards
50 State Street
Albany, NY 12207
Questions: Please email: Michele Brown, Data Manager firstname.lastname@example.org label the subject line as 2013 Design Awards Question.
Each New York local AIA component having an established Design Award Program will be asked to submit two entries (without any fees), to the AIA New York State Design Award Jury for their consideration.
It will be at the discretion of the Component to determine the entry. For 2013 the Component may enter a winning project from their 2012 or 2013 program.
The Jury will not be alerted to the Components submissions, the projects will come under established AIA New York State guidelines.
Submission upload link: - Will be provided with your submission confirmation.