Call For Entries: Printable 2012 Guideline and Submission Information

Deadlines:

May 14, 2012 – Submission Registration Form and Entry Fee
(Electronically entered and postmarked by this date.)

June 8, 2012 – Projects Must Be Uploaded by this date

June 2012
Jury Meeting

September 28, 2012
Design Awards Presentation and Dinner
Saratoga Hilton, Saratoga Springs. New York
(In conjunction with the AIANYS Convention)

Entry Fees:
Members of AIA New York State:  $250.00 per entry
Non Members:  $375.00 per entry

Registration: 
Online: 2012 AIANYS Online Registration Form
Printable registration form:Printable Form

Cancellation Policy:  Design Award Entries may be cancelled up to 5:00 p.m., June 8, 2012. Please send your cancellation
request via email to: Marthanne Gershman, Director of Finance at mgershman@aianys.org

Eligibility
AIANYS Members:
For a design project to be eligible for consideration by the AIANYS Design Awards Jury, the architect must be a registered, licensed architects in New York State, works of architecture may be located anywhere in the world by AIA New York State members.

Registered, Licensed architects who are not members of AIANYS.
Design projects by architects who are not members of AIANYS are eligible for consideration by the AIANYS Design Awards Jury. The architects must be licensed, registered architects in New York State.  Projects must be located in New York State.

All submitted design projects must have been completed since January 1, 2007. Each entrant may submit any number of entries.

Categories
Residential – Revised and New Category!
Single Family Detached, less than 2,500 square feet
Single Family Detached, 2,500 square feet and over
Multi Family, Multiple Dwellings (new subcategory)

Institutional

Commercial/Industrial - Revised and New Category!
 Small Projects, less than 5,000 square feet
Large Projects, greater than 5,000 square feet

Urban Planning/ Design

Adaptive Reuse/Historic Preservation-Revised Category!

Interiors

Unbuilt  - Revised and New Category!
commissioned architectural design work by practicing emerging architects licensed 10 years or less, not yet built or complete
commissioned architectural design work, not yet built or complete by all other architects
(Please indicate on checklist which unbuilt category you are entering.)

International

Pro Bono Projects - Revised and New Category!
A project for which those licensed architect(s) involved received no financial compensation

Sole Practitioner – Revised and New Category!
Projects submitted from firms having only one architects, and no other professional staff.  – New Category

The entrant must   specify one category for each submission at the time the project is uploaded.

Awards Presentation:
Presentation of the 2012 AIANYS Design Awards will be made on September 28, 2012 at The Saratoga Hilton, Saratoga Springs New York. Awarded projects design boards will be exhibited during the   AIANYS Convention. 

Recipients will be requested to prepare a 40" high x 40" wide mount for display. Award recipients must assume all responsibility for delivering mounts to the convention hotel. Complete information will be provided by AIA New York State Recipients will also be featured in the Design Awards Book sent to all AIANYS members as well as the AIA New York State website.

Recently the 2011 AIANYS Design Awards were featured in an issue of AIA Architect.

Electronic Submission Requirements:

General Information

PDF format – one file containing all materials including images, project questions, required forms, etc.
Entry must be no more than 2 GB
An upload link with be sent with your payment confirmation. 

Submission Order:
This presentation is what the jury will see; with the exception of the checklist, project identification information page, and photographers release form (these forms are removed by the staff prior to review by the jury), it must be completely anonymous, firm name, architect’s name or previous awards cannot appear or entry will be disqualified.

First Page
The project name and location, completion date, category and narrative description.
The narrative should be a description of your project and should be approximately 500 words.

Second page forward
Beginning with the second page and subsequent pages answer the project questions.

Project Questions: Indicate your separate responses to the following questions:
What were you asked to do by the client?
What were the agreed upon goals of the project?
How did the completed project address these goals?
How did you address the design problem(s)?
How does the architecture of your project affect the community?

Site Plan, Floor plan(s), Images
Following the project questions insert the site plan, at  a small scale, floor plan(s), elevations and sections and up to 8 images of the project in color or black and white photographs showing exterior and interior views. All images and photographs must be saved as Jpegs or Tiffs. No other format will be accepted. Photographs must be a minimum of 72 dpi resolution. Multiple images per page are not permitted. Floor plans, elevations and sections and images will be viewed in landscape by the jury.

Project Information Sheet:

On the entrants letterhead identify the architect(s), city state of the architect, and full design and construction credits.
Credits listed must include name and address of all design firm(s) and persons substantially contributing to the design of the project; client’s name; contractor’s and/or construction manager’s name(s); firm name and address of consultant(s); and project’s name and location and photo credits listed in the manner desired to appear on a citation or  photo caption.

By submitting a project for consideration, the submitting architect represents and warrants to AIA New York State that he or she has provided a complete list of all those substantially contributing to the design of the project.
Failure to provide a complete list may result in disqualification and/or a referral of the matter to the appropriate ethics body of the national office of the AIA. The AIANYS accepts no responsibility for incomplete lists. Also include this information in MS Word format on the project’s CD as described below.

Addition of Project Checklist: 2012 Project Checklist
The project checklist (also included with your online confirmation)

 Please fill it out, scan and include with your submission.


If any of the above is not included in the entry at time of submission, the entry will be disqualified.

Photographer’s Release Form:
If the project is selected for an award, the firm must provide at least two images used in the submission. (300 dpi resolution) and a photographer’s release form for each picture if the photographer is different. The photographer’s release form can be found at:
(will be available once registration is open)

You will be asked to indicate which one image you want to be used for publicity and the two images to be used during the multi media design awards presentation.  These images used for the presentation may be different than the one selected for publicity.

AIANYS may resize images to meet publication needs, but will not  alter or modify the images.

Submission upload link: - Will be provided with your submission confirmation.

Liability:
AIA New York State assumes no liability for original drawings and submission materials or loss or damage to any part of the submission.  AIA New York State retains the right to reproduce any of the submission materials in its publication, educational programs and websites. By making a submission, the entrant agrees that the information contained in the submission is correct and complete, and that the entrant will hold harmless AIA New York State for any and all damage arising out of the use of the information contained herein.  Any errors or omissions are the complete responsibility of the entrant.

Additional Information: Accompanying CD
In addition to the digital submission AIANYS requires a CD (PC Compatible only.)  The label affixed to the CD must include the project name and location.  On the CD place all information submitted labeled.  Other than the images, photographs, checklists and photo release form must be saved in Word format.  Photos embedded in a word document will be disqualified. AIANYS may resize images but will not alter or modify them.

Please place only one entry per CD. 

CD’s will be sent to: 2012 AIANYS Design Awards
52 South Pearl Street
Albany, NY 12207

Questions:  Please email:  Georgi Ann Bailey, Director of Programs and Operations at gabailey@aianys.org  please label the subject line as 2012 Design Awards Question. 

Inclusion of Local Chapter Winners
Each New York local AIA component having an established Design Award Program will be asked to submit two entries (without any fees), to the AIA New York State Design Award Jury for their consideration.
It will be at the  discretion of the Component to determine the entry. For 2012 the Component may enter a winning project from their 2011 or 2012 program.
The Jury will not be alerted to the Components submissions, the projects will come under established AIA New York State guidelines.

Submission upload link: - Will be provided with your submission confirmation.