Exhibitor, Advertising and Sponsorship Opportunities

Exhibitor Booths - SOLD OUT!

If you are interested in exhibiting please contact Marthanne Gershman
@ 518-449-3334 or mgershman@aianys.org.

Click here to download complete information on Exhibiting, Sponsorships and Advertising

Click here to Purchase a Booth, Participate as a Sponsor or Purchase Advertising

This year’s event has cost effective pricing on exhibit space and expanded opportunities for sponsorships. We’ve added new benefits at a great price that will enhance your products and recognition to the design community.

Strong Attendance Promotion and Marketing

• VIP Passes – Each exhibitor will receive two all day passes to the trade show to give to their best customers.
• Printable coupons for attendance at the trade show only beginning at 1:30 pm.
• Attendee planning guide that will be sent out to all registrants via email one week from show date or when all booths have been sold.
• Lunch on trade show floor
• A product showcase email campaign highlighting new products or services.
• Use of both print and digital pieces.
• Heighten visibility with the “Passport Express Program” and QR Code Promotion.

Other Features of the 2012 Product Showcase

• Easy access from seminar rooms.
• Individual vendor raffle opportunities
• Lunch on exhibit floor
• Exhibitor pricing on tickets to 2012 Opening Night Party and AIANYS President’s Reception, Dinner and Design Award Presentation
• Exhibitor pricing on advertising
• AIANYS and AIA Eastern New York Chapter will be doing raffles in exhibit area.

Exhibitor Packages - SOLD OUT!

Premium Package
$1,000

• Premium booth location (noted on trade show floor plan)
• A listing in the AIANYS Digital Convention Invite brochure, (if paid in full by June 1, 2012)
• A listing in AIANYS Welcome Brochure including booth location and company contact info.
• Listing on the AIANYS website including: web link to the exhibitor’s website, company logo and 100 word description of company.
• List of Convention attendees including names and addresses. (Please note that AIANYS assures the privacy of its members by allowing registrants to opt out of being listed as a convention participant.)
• ¼ Page Vertical B/W Ad within AIANYS Convention Invitation
• Recognition in the AIANYS Monthly E-news and digital newsletter; distribution of 7,000 + subscribers.
• Discounted Pricing on advertising in all Convention materials; printed and digital.
• Attendance to any Convention Seminars held during the 2012 AIA New York State / AIA Eastern New York Chapter Convention (Pre-registration is required).
• 1 ticket to the AIANYS Host Chapter Party to be held at the National Museum of Racing and Hall of Fame, Saratoga Springs, NY. Pre-registration is required. (Additional tickets may be purchased at discounted exhibitor pricing.)

Standard Package
$850

• A listing in the AIANYS Convention Invite brochure, (if paid in full by June 1, 2012)
• A listing in AIANYS Welcome Brochure including booth location and company contact info.
• Listing on the AIANYS website including; web link to the exhibitor’s website, company image and 100 word description of company.
• List of Convention attendees including names and addresses. (Please note that AIANYS assures the privacy of its members by allowing registrants to opt out of being listed as a convention participant.)
• Recognition in the AIANYS E-news and digital Newsletter; distribution of 7,000 + subscribers.
• Attendance to any Convention Seminars held during the 2012 AIA New York State / AIA Eastern New York Chapter Convention (Pre-registration is required).
• Discounted Pricing on advertising in all printed and digital pieces.

All Booths include:

• 10 x 10 Booth which includes 8’ high back drape with 2-3’ high side rails, consisting of pipe and flameproof design
• one line booth identification sign ( 7” x 44”)
• one 6’ footed skirted table that is 24” wide x 30” high
• two folding chairs and a wastebasket

Each booth is allowed three representatives.

Booth Packages:

More than one booth may be purchased if necessary to accommodate the specific needs of an individual vendor.
Multiple booth purchase = 10% discount!

Download 2012 Exhibit Rules and Regulations [PDF]

Sponsorship Packages

Click on links below to view complete descriptions:

$4500 - President's Reception, Dinner and Design Awards Presentation
$1200 - Design Awards Dinner Program Sponsor - Sold
$3500 - Opening Night Party at the National Museum of Racing and Hall of Fame - Sold
$1500 - Opening Night Party – Shuttle Bus Transportation - New for 2012!
$3500 - Keynote Events
$2500 - Badge Lanyard Sponsorship - Sold
$1500 - Lunch Sponsor - Exhibit Area - Sold
$1500 - Coffee Break Sponsor
$1500 - Opening Coffee Break – Exhibit Area
$1000 - E Mail Confirmation Sponsorship
$1000 - Registration Bag Sponsor- Sold
  $500 - General Sponsorship
  $250 - Sponsor for Exhibit Passport Game
  $250 - Attendee Registration Bag - Materials

$4,500 Investment
President’s Reception, Dinner and Design Awards Presentation
September 28, 2012

The purpose of the AIANYS Design Awards program is to celebrate achievements in design excellence by New York State architects; to generate greater public interest in architecture; and to honor the architects, clients and consultants who work together to create and enhance our built environment. This black tie preferred event is truly a celebration of design. The 2012 event will be held in the ballroom of the Saratoga Hilton.

President’s Reception, Dinner and Design Awards Presentation Sponsorship Package includes:

• 4 tickets to the reception, dinner, and design awards presentation
• Sponsorship recognition during dinner
• VIP Seating with Design Award Recipients
• Full page ad in the pre-convention piece digitally sent to over 7,000 AIANYS members.
• Full page ad in the official onsite convention piece
• 1/2 page full color ad in the 2012 Design Awards Recipients book sent after the Convention to AIANYS Members
• 1/2 page ad in Architecture New York State Digital Newsletter sent to 7,000 AIANYS members across New York State
• 1/2 page full color ad in the AIA New York State 2012 Architects Desk Reference digitally sent to over 7,000 AIANYS members
• One insert piece in materials received onsite by each convention attendee
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Attendance to Convention Seminars of your choice
• Exhibitor booth at Product Showcase
  (Standard Package)

$1,200 Investment
Design Awards Dinner Program Sponsor - (Sold)

• Recognition in the program piece.
• Two tickets to the event.
• One insert piece in materials received by each convention attendee.
• Attendance at the President’s Reception and Design Awards Presentation is included in all Full Registration Fees.

$3,500 Investment –
Opening Night Party at the National Museum of Racing and Hall of Fame, September 27, 2012 - (Sold)

The kick off evening event that everyone goes to and everyone looks forward to at the end of that first day. The Museum fosters education and understanding of Thoroughbred racing with equine art, artifacts, memorabilia, film, video, books and historical archives. You will be able to peruse these artifacts while enjoying delicious food, great live music and fun!

Attendance to the Opening Night Party is included in all Full Registration Fees.

Sponsorship Package Includes:

• 4 tickets to the Event
• Full page ad in the pre-convention piece digitally sent to over 7,000 AIANYS members
• Full page ad in the official onsite convention piece
• Sponsorship recognition at the party
• 1/2 page ad in Architecture New York State Digital Newsletter sent to 7,000 architects across New York State
• 1/2 page ad in the 2012 AIANYS Membership Digital Directory
• One insert piece in materials received onsite by each attendee
• Attendance to Convention Seminars of your choice
• Sponsorship link on AIANYS and AIA Eastern New York Chapter websites
• Exhibitor booth at Product Showcase
  (Standard Package)

$1,500 Investment -
Opening Night Party – Shuttle Bus Transportation
- New for 2012!

• 1/2 page ad in the Convention onsite brochure
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter.
• Signage on display recognizing your sponsorship throughout the National Museum of Racing and Hall of Fame, Saratoga Springs, NY
• 2 tickets to the Opening Night Party

$3,500 Investment – Keynote Events

Choose one of two events to sponsor:
Thursday, September 27, 2012 or Saturday, September 29, 2012
The Convention will have both a Thursday and Saturday Keynote event of interest to all areas of the design industry.

Keynote Event Sponsorship Package Includes:

• 1/2 page ad in the pre-convention piece – digitally sent to over 7,000 members across New York State
• 1/2 page ad in the onsite convention piece
• Two tickets to the event
• Recognition at the event
• Attendance to Convention Seminars of your choice
  Note: Convention seminars selection based upon availability
• Sponsorship link on AIANYS and AIA Eastern New York Chapter websites
• One insert piece in materials received onsite by each convention attendee

$2,500 Investment -
Badge Lanyard Sponsorship
Single Sponsorship Only - (Sold)

• Your name imprinted on all convention registrants lanyards
• 1/4 page ad in the official convention onsite piece
• One insert piece in materials received onsite by each attendee
• 1/2 page ad in Architecture New York State Digital Newsletter sent to 7,000 members across New York State
• Recognition in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter.

Food & Beverage Sponsorships (multiple options)

$1,500 Investment

1. Lunch Sponsor – Exhibit Area (Sold)

• 1/2 page ad in the Convention onsite brochure
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Signage on display recognizing your sponsorship throughout Exhibit Hall
• 2 passes to the Exhibit Hall

2. Coffee Break Sponsor

• 1/2 page ad in the Convention onsite brochure
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Signage on display recognizing your sponsorship throughout Convention Center
• 2 passes to the Exhibit Hall

3. Opening Coffee Break – Exhibit Area

• 1/2 page ad in the Convention onsite brochure
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Signage on display recognizing your sponsorship throughout Exhibit Hall
• 2 passes to the Exhibit Hall

$1,000 Investment – E Mail Confirmation Sponsorship
One Sponsorship Available

• 1/2 page ad in the Convention wrap-up digital newsletter sent to over 7,000 members across New York State
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Two passes to the Exhibit Hall
• One insert piece in materials received onsite by each attendee

$1,000 Investment –
Registration Bag Sponsor
One Sponsorship – (Sold)

• Company Name and Logo imprinted on attendees Registration Bag
• 1/2 page ad in the Convention wrap-up digital newsletter sent to over 7,000 members across New York State
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter
• Two passes to the Exhibit Hall
• One insert piece in materials received onsite by each attendee

$500 Investment - General Sponsorship
Multiple Sponsorships Available

• 1/4 page ad in the Convention wrap-up digital newsletter sent to over 7,000 members across New York State
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Two passes to the Exhibit Hall
• Attendance to seminars of your choice
• Sponsorship link on websites of AIANYS and AIA Eastern New York Chapter

$250 Investment - Sponsor for Exhibit Passport Game
Multiple Sponsorships Available

• Sponsor’s Logo to appear on Passport which is included in all attendees packets
• 1/4 page ad in the Convention onsite brochure
• Listing in the pre-convention brochure digitally sent to over 7,000 members across New York State
• Signage on display recognizing your sponsorship throughout Exhibit Hall
  (All Convention Registrants will receive game card in registration packet and upon completion will be eligible to enter a Raffle to win one of 2 Digital Readers.)

$250 Investment - Attendee Registration Bag - Materials

• One marketing piece or small item placed in each registrant’s kit they receive on site. (Supplied by Vendor)
• Thank you listing in onsite brochure.